Reports and documentation

Challenge & solution

Audit-ready evidence, always at hand

Scattered across folders, paper and Excel, your building documentation is hard to find and risky at audit time. KENEXOS® records every test report, protocol and photo in one versioned, audit-proof structure – complete and available at all times.

The problems

Maintenance, inspections, faults, approvals – a large amount of documentation is generated every day in building and system operation. However, these are often spread across different systems, folders or even paper files. The result: time-consuming searches, duplicate entries, legal uncertainty and a lack of transparency for internal and external stakeholders.

No central storage of all relevant reports, logs and evidence
Media disruptions between paper, Excel and isolated solutions
Lack of transparency about implemented measures and conditions
High effort for proof during audits or inspections by authorities
Loss of data in the event of personnel changes or system migration
No standardized reporting system for different user groups

The solution

KENEXOS® creates a consistent, digital documentation structure across the entire life cycle of your buildings and systems. All test reports, protocols, photo documentation and tasks are systematically recorded, automatically versioned and archived in an audit-proof manner. Dashboards, export functions and rights concepts ensure that everyone only sees what they are supposed to see – complete, comprehensible and available at all times.

Central, structured documentation of all processes and reports
Audit-proof archiving with automatic versioning
Integration of photos, checklists, test protocols and measures
Access via role-based rights management
Export and reporting functions for audits and verifications
Transparent history for all buildings, systems and service providers
Relief for mandatory certificates, operator responsibility and certifications

The right module

KENEXOS® EAM

Solutions for complex system management

Arrange a demo To the module

Functions

Asset inventory
IoT integration
maintenance and fault management
test equipment/spare parts management
asset history
life cycle
compliance management
helpdesk
photo documentation
reports

Your functions

Economical and flexible project management

KENEXOS® makes reporting and monitoring all recorded project, building and plant data child’s play. Evaluate data precisely in project management, make even more economical decisions and provide clients with meaningful reports. Act with foresight and ensure success: The KENEXOS® construction software provides you with all the important data on work progress, cost developments, building data and technical system information. All data can be recorded and interpreted in seconds using structured dashboards – allowing you to make timely, forward-looking decisions in the project. Evaluations can then be exported and shared in a standardized manner, for example for clients or trades.

Track work progress

Get an overview of all current, completed and unfinished tasks in the project dashboard in just a few seconds.

Detailed views at the touch of a button

Monitor and analyze the current orders in detail and track the status directly by locating them on the digital construction plan.

Uniform export

In future, simply generate KENEXOS® reports on a project or ticket basis. All exports are available in universally readable PDF format as standard.